St. James Episcopal Day School's HandbookExpand All
St. James offers a demanding core curriculum with emphasis on academic excellence and the highest standards in conduct. Students in grades three, four, and five are recognized for outstanding achievement in these areas by qualifying for the Head of School’s List or The Honor Roll. These academic honors are determined at the end of each nine-week period.
In order to qualify for either honor, students must also have a satisfactory (S) grade in all enrichment classes and a satisfactory (S) grade in conduct from their classroom teacher and all enrichment classes.
- Head of School List: Students who earn an “A” or an “S” in all subjects
- Honor Roll: Students who earn an “A”, “B”, or “S” in all subjects
- Students with an S– and/or N during a grading period do not qualify for academic honors.
When a formal student evaluation has been performed, parents are required to provide copies of such student evaluations to the school. These formal evaluations include, but are not limited to, educational, speech/language therapy, occupational therapy, and physical therapy. Failure to provide such evaluation reports will result in a lack of accommodations and individualized instruction in the classroom and on standardized tests. Failure to provide such evaluation reports could result in being released from your contract, or not receiving a contract. Evaluations need to be updated every three years in order for accommodations to be provided.
- Letter grades (A, B, C, D, and F) are reported in grades three through five, and assessments of M, I, or L in grades Pre-K through two, according to the following scale:
- A = 100 - 94
- B = 93 - 86
- C = 85 - 77
- D = 76 - 70
- M = Meets expectations consistently and independently
- I = Improvement needed, inconsistent performance, often requires teacher support
- L = Limited progress, not meeting grade level expectations
- Grade levels may use all or portions of this scale.
Promotion Policy (for all grades) is:
Students must earn a passing grade in reading and math in at least 2 quarters. Students who earn failing grades in reading or math for the 3rd or 4th quarters will not be promoted to the next grade.
Promotion Policy (5th grade specific) is:
Fifth grade students must be earning passing grades in all core subject* areas, for the last nine weeks, to be promoted to sixth grade, to participate in the end-of-the-year trip, and to participate in the Church graduation ceremony.
- Social Studies
- A student who fails any subject may be required to attend a summer remedial program and pass a school placement exam prior to being admitted to the next grade.
- Students who are considered for promotion after failing one or more subjects must have the recommendation of the current and future classroom teacher(s) to be admitted to the next grade.
Report Cards are sent home with parents on the first Conference Day (end of first nine-weeks) or the next day, for students whose parents do not come for a conference. Report Cards will be sent home at the end of each nine-week period. The Report Card envelope must be returned to school with the parent’s signature after the first, second, and third grading periods.
Parents of third, fourth or fifth graders can check their student’s grades online at any time through our RenWeb application.
Fifth grade students must be earning passing grades in all core subject* areas, for the last nine weeks, to be promoted to sixth grade, to participate in the end-of-the-year trip, and to participate in the Church graduation ceremony.
- Social Studies
- Standardized testing is held each spring, in April or May. Specific testing guidelines and suggestions will be provided before testing begins. No homework will be assigned nor projects due during testing. Children are encouraged to get adequate rest, eat balanced meals, and approach the testing in a relaxed yet confident manner.
- Non-traditional administration of tests: For parents requesting special testing procedures for students, we follow the guidelines of the Educational Records Bureau (ERB):
- “Nonstandard administration may be granted for students who receive test accommodations under an Individual Education Plan (IEP), or Section 504 Plan or who otherwise have a documented disability that necessitates reasonable testing accommodations.”
- If students have been given tests in a nonstandard manner (i.e. non-timed tests or readers are used) all year, this should be an indication that they might qualify for nonstandard testing. In order to provide this, an educational assessment listing accommodations must be on file at school.
Regular class attendance is necessary for the student to gain the maximum benefit from classroom instruction. It is possible that a student who has 20 or more unexcused absences in a school year may not be given credit for that year’s work and may be retained. It is the parent’s responsibility to submit, in writing, an excuse for each absence.
The following are considered to be excused absences when accompanied by an appropriate note:
- Illness of the student
- Death in the family
- Severe injury or illness in the family
- Doctor or dentist appointment
- Observance of religious holidays
- Extenuating circumstances as approved by the Head of School.
A student with an excused absence will be required to make up missed work and tests. The teacher will save the student’s work and give it to the child upon returning to class, or work can be sent home if the parent calls the office before 10:00 a.m. Requested homework/missed work assignments may be picked up in the office after 3:00 p.m. For extended illnesses or unexcused absences, it is the parent’s responsibility to make sure that all assignments are completed.
Vacations should be scheduled during school vacation times and not during the school year. Family vacations taken on school days are considered unexcused absences and the school is not required to provide work or make up missed tests.
Students need to know and follow the entire AUP. All students must follow the entirety of the AUP.
Use of St. James iPads, software, the network, e-mail, the Internet, and any component of information technology installed or in use at St. James must be:
LARK: Legal, Appropriate, Responsible, and Kind
- Legal: illegally copied or downloaded software, music, or games may not be used on any iPad at SJEDS including iPads issued to SJEDS students.
- Appropriate: only appropriate words and images are used and viewed- If inappropriate materials are viewed or received; it is the responsibility of the student to see that an adult is informed.
- Responsible: meaning that diligent care is taken with all hardware, systems settings, software, and applications (apps), so as to prevent damage, changing, or misuse, whether intentional or not.
- Kind: iPad use does not in any way tread on the rights or feelings of others in the SJEDS community.
SJEDS STUDENT iPAD PROGRAM - iPAD GUIDELINES AND POLICY
The iPads will be issued to students at the beginning of the school year. Fourth and Fifth grades will be allowed to take the iPad off campus at their teacher’s discretion. Third grade classes will keep their iPad on campus at all times. First and Second grades will use classroom sets of iPads. Upon graduation or transferring away from St James, the school owned software and applications will be removed and the graduate will take the iPad home and assume full responsibility for the unit. The Third and Fourth grade students will leave their iPads parked in the charge carts over the summer for assessment and updates. As users of the SJEDS network, all students and guests at St. James are also governed by the Acceptable Use Policy for the Use of iPads and Telecommunications found in the Faculty and Staff Handbook and the Internet Acceptable Use Policy found in the Student Handbook.
Distribution and Orientation
The distribution of iPads to students takes place at the beginning of the school year, followed by orientation session explaining proper care of the iPads and explanation of the Acceptable Use Policy. As a part of the student handbook, a parent or guardian will need to review the AUP with their child. Further, students and their parent or guardian will be required to sign a signature sheet before the student will be allowed to take the iPad home.
Additional instruction in the maintenance, care, transportation and proper handling of the iPads will be held in classes at the beginning of the school year.
The iPad is issued to the student who, with his or her parents or legal guardians and St. James employees, are the only authorized users of that iPad. Although each student accepts responsibility for the care and use of the iPad, the iPad will operate under the umbrella of SJEDS while the student attends SJEDS. SJEDS will maintain and service the unit until the student graduates or leaves SJEDS to attend another school, less costs of repairs not covered by Apple warranty including AppleCare+ deductibles.
SJEDS owns licenses for the software and applications installed on the iPad. Under no circumstances may any of this software be transferred to any other iPad except under the direction of the Technology Department.
In the case of iPads, 3 year AppleCare+ has been purchased for each iPad. This covers internal hardware at no cost, unless the iPad was damaged by external elements not covered under the Apple warranty. In those instances AppleCare+ may also cover two cases of accidental damage, such as a broken screen, at a $65 deductible to repair. There are some damages not covered by AppleCare+ (including extended damage from a broken screen that was not repaired in a timely manner) and therefore cost of actual repair is pending Apple assessment. Any hardware failure or damage to the iPad must be repaired through the St. James technology department to ensure timely repair. After the two accidental damage claims, full price will be charged. For example, the full price of a screen repair is approximately $200. Apple will investigate each repair to determine final cost of the repair, from zero dollars to full replacement of the iPad. All charges issued from Apple for repair, including deductibles, is the parents' or guardians' responsibility.
The iPad must always be transported in a case approved by the Technology Department. An approved case will be issued by the Tech Department and students.
Participation in the iPad program at St. James is not optional as it is an integral part of our curriculum in preparing students with 21st century skills.
If taken home, students are expected to arrive at school every day with their iPads fully charged. Use of the SJEDS network is governed by SJEDS Acceptable Use Policy.
iPads that leave campus at the end of the day will be required to be charged overnight. If an iPad needs to be charged in the morning, the student may report to class and place the iPad in the Charge Cart to be charged before school. If a child repeatedly comes to school after failing to charge the iPad overnight and the pattern continues, disciplinary action may be taken.
Students and/or parents should not change iPad settings and properties or download new applications or software unless otherwise specified by the teacher. Students should not spend instructional time changing settings, backgrounds, etc. These settings and properties include:
- Size of the iPad screen- Should maintain original dimensions unless otherwise specified by the teacher.
- Desktop Backgrounds and Screensavers: Background and Screensavers should be appropriate and should not impede the visibility of icons or folders on the desktop.
Homework assignments are located online and can be accessed through web services like RenWeb or Schoology.
Currently, SJEDS does not offer email for students.
The St James network has a central content filter. All internet traffic passes through this content filter. This content filter is maintained by SJEDS and will be adjusted as needed as content distribution networks change frequently.
Home Web Access
Student iPads have wireless internet and can be connected to wireless networks at home; however, the internet security should remain intact just as it is at school. It is the parent’s responsibility to monitor student internet usage when at home. SJEDS is not responsible for student internet activity when students are using home internet access.
iPads should not be taken to the playground during extended care after school. There will be a designated iPad area for the students to use during the extended care time.
iPads should not be left in temperatures below 35 degrees or above 90 degrees in cars, on the playground, or in weather that will be a detriment to the unit.
Food, drinks, or pets should not be near the iPad to avoid damage while in use.
Rain, and wet or sticky hands, are risky to iPads and must be avoided.
When not in use, the iPad must be kept in the provided case.
Charge the iPad battery overnight using the provided AC adapter. Charge the iPad in a safe place. Avoid leaving it on the floor, near ledges, or out in the open for pets or others to potentially step on or cause damage while it is being charged.
The iPad should be with the student at all times, kept in the classroom either in the Charge Cart or its case, or in the designated extended care area while at school.
WARNING: Unattended iPads will be "kidnapped" by faculty and taken to the school office.
Students should always guard their iPads closely. It must not be left on car seats, on benches, or anywhere that might be hazardous to the iPad. The iPad must stay in the provided iPad case while students travel off campus with the unit.
Should the iPad become inoperable, the student should report the event immediately to a parent or guardian if away from campus, and his/her teacher and the tech team while on campus. SJEDS will issue a loaner iPad (if available) while the student’s personal iPad is repaired.
Saving and Backing Up
Students are responsible for saving personal files to their iPad and backing up their personal files to their iCloud or Schoology account.
Students should report any iPad problems right away to the teacher in the class or to the Technology Department.
All physical damage to the iPad must be reported immediately to a responsible adult-either at home or at school. It then must be reported to the Technology Department as soon as possible as repiar of devices is not optional. The Technology Department will arrange for repair and issue a loaner as needed. Not all damage is covered under Applecare+. Apple will investigate each repair and notify if the damage is covered under AppleCare+ and if a deductible is neccesary. Damages not covered by the purchased AppleCare+ warranty will be charged to parents, indlcuding deductibles.
Students should see the Technology Department with any software, printing, or other problems.
TO ACCESS SJEDS TEACHER PAGES thru the internet:
Homework assignments are located online and can be accessed through RenWeb or Schoology.
There is also a calendar for tests and major work, which students may view from their iPads or home iPads. Parents may also access the same class assignments and tests and major work calendars from RenWeb or Schoology.
Guidelines for using the Internet and Online Services:
- BE POLITE – Never send or encourage others to send messages that are not polite. Use electronic resources wisely.
- USE APPROPRIATE RESPECTFUL LANGUAGE - Remember that you are a representative of St James when you are online. In your messages, always use language that you know is appropriate and respectful. Never send messages that you think will make another person feel bad or make them angry. Never draw pictures or type words on the iPad that you would not want parents or teachers to see.
- PRIVACY – Do not send any message that includes personal information such as a home address or phone number for yourself or any other person. Report to your teacher any person who asks for personal information or violates your privacy. Note that email is no more private than a postcard. Students should not expect that files stored on school iPads are private.
- MISUSE – Do not do anything that will cause the iPads to break or become unusable. Report to your teacher any misuse of the network, online services or equipment.
- EMAIL AND ONLINE CHAT – Currently, SJEDS does not provide email for students. Email and iMessage applications are also disabled on the iPads for students.
- INFORMATION – The information accessed by the use of electronic services may or may not be accurate. The school makes no guarantees of any kind concerning the accuracy of information obtained online. When conducting research, it is the student’s responsibility to prove the validity of the source by comparing it to other sources.
- VANDALISM – Never move, delete or trash any applications or files that are not yours. Never move a iPad that isn’t your own.
- SHARING ACCOUNTS – You are responsible for your account. Do not share your login or password with anyone except the network administrator or your teacher. Any misuse of your account is your responsibility. Attempts to log on as another user may result in disciplinary action.
- PLAGIARISM – It is wrong to copy someone else’s work unless you have their permission and include their name on it. Unauthorized distribution or copying of copyrighted material and or software is not permitted.
RULES FOR ONLINE SAFETY
- Never give out personal information such as your full name, address, telephone number, school address or send a picture of yourself without your teacher’s approval.
- Do not agree to get together or meet with anyone you have communicated with through the internet without your parent’s knowledge and approval. Meet only in a public place and take along one of your parents.
- If you receive any messages on the iPad that are mean or make you feel uncomfortable, tell an adult immediately.
St. James iPad Program - FAQ
Congratulations. Being given an iPad iPad means we think you are ready for this responsibility. We expect using an iPad will be very helpful for studying, organizing, and learning.
Q: When do I receive my new iPad?
A: The iPads will be issued to students at the celebration/orientation session at the beginning of the school year.
Q: What do my parents have to do in order for me to take my iPad home?
A: They (and you) have to read the SJEDS Acceptable Use Policy and sign a signature sheet.
Q: May I use my own case?
A: No, you must use the case provided by SJEDS. We have investigated cases and have found that the one you are purchasing is the best and minimizes possible damage.
Q: May I decorate my case?
A: NO, not as long as you are a student at SJEDS.
Q: Who owns the iPad?
A: While you and your family own the iPad, SJEDS assumes the responsibility to maintain the hardware and software integrity of the unit while you attend SJEDS. It is therefore very important that you take good care of it, safeguard it from damage and refrain from altering it in any way. Once you graduate or leave SJEDS to attend another school, SJEDS will remove all school owned software and applications and the iPad is yours to keep and use at your discretion.
Q: May I take the iPad home?
A: Yes, once the signature sheet (Acceptable Use Policy) is signed by you and your parents, you will be able to take your iPad home if you are in 4th or 5th grade, but only under teacher discretion. It's important that you have these forms signed first, however, so until the forms are signed, you will not be allowed to take your iPad home.
Q: May I access the Internet and my printer at home with my iPad?
A: If you want to use the iPad for the Internet and your printer at home, you may. Parents are responsible for monitoring their children’s internet usage.
Q: What do I do if my iPad doesn't work or is damaged?
A: See the Tech Department as soon as possible as repair of the iPad is not optional. It's important not to delay as one problem can lead to another if not solved right away. If your iPad is damaged, and it’s under warranty, AppleCare will be contacted and will be sent off for repairs. If damage is accidental, a $65 deductible will be assessed to the student bill. While the iPad is being repaired, you will receive a loaner iPad to use (if available). As soon as your iPad is repaired, your iPad will be returned to you and the loaner returned to the Tech Department.
Q: How much warranty is left on my iPad?
A: AppleCare lasts for 3 years, and is purchased in the summer prior to your 3rd grade year. This will cover you through the end of your 5th grade year.
Q: May I put applications or software on the iPad?
A: While you attend SJEDS, you may not install any additional software or alter the setup of the iPad in any way. If unauthorized programs are found on your iPad, your iPad may be taken immediately and re-imaged to the school approved state. Any personal files and programs may be lost if this occurs. Random iPad Checks will be performed throughout the year. A student who repeatedly fails these iPad Checks may face disciplinary action.
Q: How do I carry my iPad?
A: Always carry your iPad in its case, even when at home. The likelihood of the iPad suffering damage is increased if you carry it without the case.
Q: Where do I keep my iPad at school?
A: At school, you will use your iPad in your class. For any class not requiring your iPad, or during lunch, you must store your iPad in the designated area in your classroom or in the charge cart located near your classroom (if it needs to be charged). If you do not do this, you run the risk of having your iPad "kidnapped" by SJEDS faculty or administrators. We do this to make the point that you must be responsible for the iPad and never leave it unattended or unlocked.
Q: Is there anything special I should do with my iPad at home?
A: Just be sure you plug it in overnight so you come to SJEDS with a fully charged battery.
Q: What else should I know or read?
A: You and your parents need to thoroughly read the Student Handbook. You may also want to look up the iPads on the Apple Web Site. You will also want to read the entire Acceptable Use Policy which you and your parents must sign and understand before the iPad can leave campus.
Children may use the bathroom any time during the day. Children will always be accompanied to the bathroom, but not in the bathroom, by a staff person. We encourage children to be self-sufficient in all aspects of bathroom use and ask that you reinforce your child’s ability to undress, wipe, flush, and redress, as well as wash hands. Staff may assist children with clothing fasteners, if needed, but cannot assist with wiping.
All children entering school must be fully toilet-trained. Diapers and pull-ups are prohibited. We understand that young children may have toilet accidents, from time to time. When clothing needs to be changed, due to a toilet accident, a staff member may be present. At no time will a child be reprimanded or embarrassed by staff for having an accident. Accidents often happen at the beginning of the school year. Your reaction to occasional accidents will be important to your child’s growing self-confidence and independence.
If your child has two accidents within one week, he or she will be sent home for three days. If your child returns and has another two accidents within one week, he or she will be sent home for one week. If your child returns and has another two accidents within one week, we will review the child’s readiness for school and determine if the child may continue in attendance at this time.
A potty trained child is a child who can do the following:
- Tell the adult they have to use the restroom BEFORE they have to go. They must be able to say the words “I have to go potty” BEFORE they have to go.
- Pull down their underwear and pants and get them back up without assistance.
- Wipe themselves after using the toilet.
- Get off the toilet by themselves.
- Wash and dry hands.
- Go directly back to the room without directions.
- Postpone going if they must wait for someone who is in the bathroom or if they are outside and away from a bathroom.
- If your child is celebrating a birthday, a treat for the class may be sent to be served at morning snack time for Pre-Kindergarten and Kindergarten, or after lunch for grade school students. Please call ahead or send a note to schedule this with your child’s teacher so we can make sure the birthday celebration will be the highlight of the day. Children with summer birthdays may celebrate with a “substitute” birthday in the spring.
- If you are planning a party outside of school, we ask that invitations be given out at school only if all your child’s classmates are invited. This way no one will feel left out. Also acceptable is the distribution of invitations to all girls or all boys if it is a single sex party.
- St. James Episcopal Day School strives for a minimized allergen environment. Please do not send or bring food products that contain or may contain peanuts and/or tree nuts. Check that food is labeled “Tree Nut and Peanut Free.” This is also a good policy to follow in private birthday parties involving young children who may have difficulty identifying allergen- prone foods.
Rolling book bags are not allowed for Pre-K through grade three. Pre-K students and Kindergartners are required to use an approved, personalized St. James Day School tote bag.
- Required cafeteria fees cover your child’s lunch in the school lunchroom. Well-balanced meals are prepared daily for all grades, as well as a daily morning snack for Pre-K and Kindergarten students, with milk or juice. Except for special activities approved by the school administration, no other food or drink is to be brought on campus.
- Students have a choice of entrees (hot lunch or sandwich choices) offered daily. A salad bar is provided for students in third through fifth grades. Milk, water, and a variety of fruit juices are also provided. See our current menu, here.
- Students may have seconds on any entrée and/or side dishes. However, children are encouraged to eat a variety of foods, so they may have second servings on desserts only after their entrée and side dishes have been eaten. Seconds are not offered on ice cream treats. Seconds are offered on fruit, even if entrée and side dishes have not been consumed.
- Students may have seconds of milk, juice and/or water at any time (except chocolate milk). Students may have extra bread anytime.
- Please alert the office, your child’s teacher, the Director of Child Nutrition (and the Director of Extended Care, when applicable) if the student has any food allergies, medical, or other dietary needs. The child nutrition staff will make every effort to provide appropriate meals. Students who cannot eat food prepared by the CNP staff for medical or religious reasons may bring food prepared at home. A written request must be made annually to the Head of School for approval. A written note from a physician must be provided when a student has food allergies or medical dietary needs. No food from fast food restaurants is allowed.
- It is the school's policy that all children eat their lunch within the confines of the school's cafeteria. Regardless of the fact that your child may have a medical or religious reason for not eating the food prepared by the cafeteria staff, your child is required to eat in the cafeteria. The operation of our cafeteria and the budget associated with it contemplates and considers that each child uses its resources even if bringing their own meals. Accordingly, the cafeteria fee is charged to each and every child attending the school.
- St. James Episcopal Day School strives for a minimized allergen environment and avoids, as far as possible, any food containing tree nuts or peanuts.
- Parents are welcome to eat lunch with their children on any day. Lunch menus are posted on the school web site. Adult lunches are $7.00 and child-portion lunches are $3.00. The salad bar is also offered at the cost of $7.00. Exact cash is appreciated, or multiple credits may be purchased in the amount of $35.00. Parents are asked to sit at the student tables with the appropriate class.
St. James Episcopal Day School maintains an open door policy for handling any concerns and suggestions. All concerns regarding your child’s classroom performance should be addressed to the appropriate teacher. Any remaining concerns, or concerns not related to classroom performance, should be addressed to the Head of School.
The President of the St. James Episcopal Day School Board should be contacted for any concerns not resolved after discussion with the Head of School.
Morning Drop Off - 7:50-8:10 a.m. Bell rings and class begins - 8:10 a.m.
Note: If necessary, students may arrive on campus at 7:30 a.m. but must report to the cafeteria. There are no teachers on duty on the campus until 7:50 a.m. (Parents should walk PreK-first grade students to the cafeteria.)
Afternoon Dismissal Bell - 3:05 p.m. Regular Carpool Dismissal - 3:05 p.m. Extended Care Dismissal - 3:05-5:30 p.m.
St. James Episcopal Day School believes that discipline is learned and, therefore, can and should be taught in the home, school, and community. Children also learn through experience and imitation. Discipline is a developmental process.
As children mature, they should be given increased responsibility in keeping with their developmental level and social maturity; and, every opportunity to practice self-discipline in order to positively reinforce responsible action. The ultimate goal is the internalization of discipline, so that little external enforcement is required.
The administration and staff believe that this philosophy will foster the development of happy, self-disciplined, self-reliant personalities capable of behaving appropriately as the situation demands. It is felt that this philosophy will produce individuals with social consciences, who see the good sense in acceptable behavior and who are spared the consequences of misbehavior.
St. James prides itself on working with each and every child in a positive way. Our philosophy is not that misbehavior always results in punitive actions but, instead, becomes a learning situation for a child to problem solve and learn to work with others using a variety of responses. Sometimes, however, punitive actions are necessary.
St. James students are expected to follow all school rules. School rules include those rules in this handbook, classroom rules, playground rules, and cafeteria rules. In addition, students must recognize and show respect for the authority of the teachers, administrators, and staff of St. James Episcopal Day School.
St. James prohibits all forms of harassment and bullying on school grounds, through the use of any school supervised electronic equipment, and at all school-sponsored activities. It will be a violation of this policy for any student to harass or bully any other student, or any person associated with this school based on race, color, religion, sex, or national origin.
Teachers are expected to handle discipline situations in their classroom and on the playground.
Teachers are expected to keep parents informed of discipline situations with their child. If these situations occur to the point that the administration becomes involved, the teacher will supply documentation of contact with the parent. The administration will then contact the parent and make necessary decisions regarding further action. Further action can include but is not limited to suspension.
If a student’s actions are severe enough that he/she is brought to the administration immediately, parents will be contacted and further action considered. Further action can include but is not limited to suspension. Since the action was severe enough for immediate administrative intervention, teacher documentation of parent contact may or may not be requested.
Suggested steps for administrative intervention are:
- Talk with the student(s) involved
- Talk with the teachers and/or review any previous behavior documentation
- Contact parents. If needed, arrange a meeting.
Consider further steps and/or consequences that may include:
- In house punishment
- Meetings with Guidance Counselor
- Help from outside sources
- Suspension — details would be decided by administration and, possibly, teachers/parents Any student under school suspension faces the possibility of receiving a “0” on class work and/or tests given during the time the student is out of school.
Severe or blatant disrespectful behavior toward any child, teacher, or staff member at St. James will not be tolerated. This type of behavior is considered grounds for immediate suspension or expulsion at the discretion of the Head of School.
While St. James Episcopal Day School staff respects individuality and cultural diversity, it is necessary for us to maintain an environment conducive to learning. Our dress code is designed to foster this environment.
- Uniforms are required for all students in grades Pre-K 3 - 5.
- Clearly mark child’s last name in permanent ink all items of clothing
- Keep uniform in good condition.
- Periodically, we will have special dress days. Notification will be sent home in advance and students may wear appropriate clothing other than the school uniform.
- All articles of clothing not a part of the St. James uniform must be removed once inside the school building or church.
- Rolling book bags are not allowed for Pre-K through third grade students.
- Final decisions on all areas of dress and grooming are at the discretion of the Head of School.
Shoes, Grooming, and Accessories Shoes and Socks (Pre-K 3 - 5):
- Shoes with luminous lighting (light up shoes) are prohibited.
- Open-toed or backless shoes or boots are prohibited.
- White, navy, gray or black socks required.
Hair Guidelines (Pre-K 3 - 5)
- Your child’s hair should be clean and properly groomed.
- Girls may not wear hair extensions, feathers, or excessive accessories.
- Simple bows and barrettes are acceptable.
- Boy’s hair should be cut over the ear and above the eyebrow. It may not touch the collar of the shirt.
- No lines or patterns shall be cut into hair.
Jewelry Guidelines (Pre-K 3 - 5)
- Watches, stud or small loop earrings are appropriate for girls.
- Boys may only wear watches.
- Small cross necklaces may be worn
- No other necklaces, bracelets, etc. may be worn
Coats and Outerwear Guidelines (Pre-K 3 - 5)
- Solid white or navy sweaters are acceptable over the uniform.
- Navy fleece or windbreaker with the school logo.
- St. James Cape can be worn.
- On days under 40 degrees, any coat may be worn.
- Hats, gloves, and other outer wear must be removed once inside the school buildings.
Fifth Grade Graduation Dress:
- Girls: For graduation (in May) and graduation pictures (in February or March), girls must wear their jumper with white blouse and dress shoes.
- Boys: For graduation (in May) and graduation pictures (in February or March), a white dress shirt and navy pants are required. A tie will be supplied by the school.
Field Trips/Parties/Spirit Days:
- Students are required to wear regular uniforms or uniform bottoms along with their spirit t-shirts.
- If a grade level and/or class has a special shirt that ALL of the class is wearing, that shirt can be worn with uniform bottoms.
A written note is required when checking out a student from school prior to the end of the day. This written note should be sent to school in the morning.
Students may not be checked out after 2:45 p.m. Any carpool changers must be made prior to 2:30 p.m.
Students are not allowed to bring personal cell phones, MP3 players, electronic games, iPods, radios, or any other personal hand-held devices to school.
Educational field trips provide an additional dimension to the classroom curriculum and are encouraged at St.James as part of our program.
Parents are asked to volunteer as drivers and chaperones for many of these events. Your participation is greatly appreciated and is also meaningful to your child. Siblings may not accompany parents who are volunteering as drivers and/or chaperones. Drivers must have a rear seat belt for each child, and liability insurance.
A blanket permission slip is sent home at the beginning of the school year to be signed by a parent. This signed permission slip is required in order for a student to participate in any field trip. Notifications of field trips are sent to parents prior to each field trip.
Field trips will be planned so that departure or arrival times do not interfere with the dismissal of the student. If departure or return times vary, parents will be notified.
All students on a field trip during lunch hour will receive a lunch provided by the school. However, on some field trips, teachers may give students the choice to bring their own lunches. The cafeteria does not provide additional beverages, bottled water, or ice, beyond those provided for lunch.
St. James Episcopal Day School strives for a minimized allergen environment. Please do not send or bring food products that contain or may contain peanuts and/or tree nuts to a school event. Check that food is labelled “Tree Nut and Peanut Free.”
Daily medication prescribed by a doctor will be given during field trips according to the doctor’s prescription.
Due to the possible danger of passenger side airbags to small children, no student shall ride in the passenger seat of a vehicle that has a passenger side airbag.
For a fifth grader to attend the end-of-the-year trip and participate in graduation in May, he/she must have passing grades in all schoolwork.
Homework plays an important role in the academic program at St. James and serves many purposes. Homework is assigned as a means of encouraging students to become responsible and independent learners, to reinforce skills learned in the classroom, to encourage the growth of good study habits, and to complete a school assignment at home.
Parents should be aware of the purposes of homework and offer encouragement and support. It is also important that students are provided a quiet and comfortable place to work.
If a parent disagrees with a homework assignment (purpose, length, etc.), concerns should be expressed to the teacher and not expressed in a negative manner to the child. Teachers will be happy to discuss homework assignments with parents at any time.
Teachers of third, fourth and fifth grades coordinate homework (and tests) in an effort to maintain compliance with suggested times allotted for homework. Homework, class assignments, and test schedules are posted on grade level web pages for third, fourth, and fifth grade students. All students are encouraged to read, or be read to, every night, in addition to any assigned homework.
Class work not completed during the school day may be required to be completed at home. This is not considered homework. Only if the teacher feels that the class did not have adequate opportunity to complete assigned class work will that work be counted as part of the assigned homework.
Books, clothing, and other personal belongings found around the campus will be put in the Lost and Found box located in the foyer between the school cafeteria and Bishops Hall. Please clearly mark all belongings with your student’s last name.
Two conference days are planned during the school year: one at the end of the first nine weeks; and, one during the second semester. Students do not attend school on these days. We also welcome parent-teacher conferences at other times during the year, as needed. If you would like to schedule a conference with your child’s teacher, please call the school office or send a note to the teacher to schedule an appointment time. Conferences will be scheduled during enrichment classes and other times during the school day the teacher may be available. Telephone conferences may also be requested.
Students will be released to their parents unless there is legal documentation on file stating otherwise. The legal documentation must state to whom the school shall or shall not release the child.
Parents are responsible for identifying to the school those adults allowed to pick up their child in an emergency. The school will only release the child to those persons. If the child is to be released to any other adult, a note or other documentation must be on file.
Each student is assessed a room fee each year to cover the cost of field trips, end-of-the-year party, student magazines, etc.
While we attempt to estimate the costs of all activities for the entire year, sometimes we find we have underestimated total expenses. When that occurs, we are forced to collect additional funds for the end-of- the-year party. Other funds, requested by individual parents or groups of parents that are in addition to end-of-the-year party expenses, are not a requirement of the school and are optional.
You will be notified in advance concerning dates for class and individual pictures. Order blanks will be sent home before those dates, and picture orders must be pre-paid.
St. James students are expected to follow all school rules at all times. School rules include those rules written in the handbook, classroom rules, playground rules, and cafeteria rules. In addition, students must recognize and show appropriate respect and cooperation towards the teachers, administrators, and staff of St. James Episcopal Day School.
General School Rules:
- Respect the rights of others.
- Respect school property.
- Prepare for class with appropriate materials and homework assignments.
- Arrive at school on time.
- Enter the cafeteria quietly.
- Walk at all times.
- Talk quietly or whisper.
- Use proper manners.
- Play only in areas supervised by a teacher.
- Leave playground materials (rocks, mulch, etc.) in their intended areas.
- Use playground equipment safely and courteously.
Students are often allowed to bring snacks as part of a school project, classroom reward program, or other special event. Parents should be aware of the following guidelines when sending snacks to school:
- Students should be encouraged to bring nutritious snacks.
- Snacks allowed prior to lunch may not include soda, candy, or any non-nutritious foods.
- Fruits and fruit juices are suggested.
- Snack events are to be limited to no more than once a week.
- Snack time should last no longer than 15 minutes.
St. James Episcopal Day School strives for a minimized allergen environment. Please do not send or bring food products to school or to any school-sanctioned event that contain or may contain peanuts and/or tree nuts. Check that food is labelled “Tree Nut and Peanut Free.”
St. James makes every effort to place students in the most appropriate academic classroom setting. Classroom teachers and resource teachers make placement recommendations based on their educational experience, professional knowledge, and their knowledge of the individual student’s placement. The Head of School will make the final decision regarding placement. Parents are not to request specific teachers.
Non-swimmers at school swimming parties are required to wear a flotation device while in the pool. Parents are required to notify the classroom teacher if their child is a non-swimmer.
Students are expected to arrive on time and should be on campus by or before 8:10 in order to line up with their class to start their day at 8:10. Unexcused arrival after 8:15 is considered to be tardy.
Excused tardies include: doctor’s visits documented by the doctor’s office (parents must have slip in hand), illness of the student verified by a written note signed by the parent, or extenuating circumstances as approved by the administration.
All students arriving after the 8:15 bell rings must be accompanied by a parent to check in on the office foyer computer. Administration will review these records to determine if multiple tardy arrivals have been excused (with documentation as described, above) or unexcused.
If the student has three unexcused tardies during the same nine weeks, adminstration will contact the parent to bring awareness to the situation and request an explanation about the reason(s) for repeated tardiness.
If after parent contact, a student is again tardy within the same nine weeks, administration will schedule a meeting with the parent to discuss the situation and decide on next steps. This may include, but is not limited to, disciplinary actions.
Parents and other school patrons are welcome and encouraged to visit the school. Special programs are planned throughout each year to provide opportunity for such visits. Visitors should not enter classrooms or detain teachers without first reporting to the school office and obtaining permission to enter the classroom.
All visitors must check in on the office computer and wear an issued visitor’s sticker before going on campus for any reason. All school rules apply to visitors.
All school gates will be locked during school hours. Anyone entering or leaving the campus during school hours must enter and exit through the school office.
The school office will deliver papers, books, homework etc. to students in their classroom. Please leave all such items to be delivered in the school office.
Parents should not enter classrooms during class unless previous arrangements have been made and approved by the teacher or the Head of School, and the teacher expects the parent.
The Head of School may ask a visitor or parent to leave the campus and prohibit the individual from visiting any or all areas of the school if felt to be in the best interest of St. James Episcopal Day School.
While a comprehensive list of illnesses is not provided, St. James Episcopal Day School request the partnership of our parents and guardians in doing their part to keep our community free of contagious illness by recognizing when their child is ill and keeping the student away from campus to receive sound medical treatment and to fully recover before returning.
- If a student vomits on campus they will be sent to the office. In most cases, parents will be contacted by the office to check the student out of school for the remainder of the day. The student should remain at home until he/she has not vomited for 24 hours.
- If a student vomits on campus and also has an elevated temperature it is mandatory that the student check out for the day. In this case, the student should not come back to school until he/she is fever free and has not vomited for 24 hours.
- If a student records an elevated temperature, the office will assess the student and consult with his/her parent or guardian. The student may be asked to check out for the remainder of the school day. Students should be fever free for 24 hours before returning to school.
- A student who is diagnosed with a contagious illness or condition must be cleared by an official doctor’s note to return to school.
If a student is suspected to have lice he/she will be checked thoroughly by the office. If lice is confirmed it is mandatory that the student be checked out from school to be treated.
- Upon a positive confirmation, siblings attending St. James Episcopal Day School will also be checked. At the offices discretion, they may check other students in theclassroom as well.
- It is mandatory that the office examines the student with a parent present before returning to class.
- An informative letter will be sent out to all the parents in that specific grade informing them of a case of lice.